1
Format
18
 |
 Shortcut Key |
 Description |
|---|---|---|
| 1 | Ctrl+Shift+H | Highlight selected text |
| 2 | Ctrl+B | Format selected text Bold |
| 3 | Ctrl+I | Format Italic |
| 4 | Ctrl+U | Format Underline |
| 5 | Ctrl+- | Format strikethrough |
| 6 | Ctrl+= | Format subscript |
| 7 | Ctrl+Shift+= | Format Superscript |
| 8 | Ctrl+Shift+C / Ctrl+Shift+V | Copy / paste formatting of selected text |
| 9 | Ctrl+Shift+N | Apply the Normal style |
| 10 | Ctrl+. | Apply bullets to selection;press again to un-apply |
| 11 | Ctrl+/ | Apply numbered list |
| 12 | Ctrl+Shift+1...6 | Format Superscript |
| 13 | Ctrl+Shift+→ / ← | Indent / outdent paragraph |
| 14 | Ctrl+R / L | Align Right / Left |
| 15 | Ctrl+Shift+T | Select Title of page |
| 16 | Ctrl+R / L | Move current lines or selected lines up/down |
| 17 | Shift+Enter | Insert a line break without starting a new paragraph |
| 18 | Ctrl+K | Insert a hyperlink |
2
Basic Editing & Formatting
16
|
Shortcut Key |
Description |
|---|---|---|
| 1 | Tab | Show / hide side panels |
| 2 | Ctrl+Z / Y | Undo / redo last action |
| 3 | Ctrl+← / → | Move one word left / right |
| 4 | Ctrl+↓ / ↑ | Move to next / previous paragraph |
| 5 | Home / End | Move to beginning / end of the line |
| 6 | Ctrl+Home / End | Move to top / bottom of current page |
| 7 | Page Up / Page Down | Move one page up / down in current page |
| 8 | Ctrl+Delete | Delete one word to the right of cursor |
| 9 | Ctrl+Backspace | Delete one word to the left of cursor |
| 10 | Ctrl+X / C / V | Cut / copy / paste selection |
| 11 | Shift+Home / End | Select to the beginning / end of the line |
| 12 | Ctrl+A | Press Once-Select all of Line |
| 13 | Ctrl+A | Press Twice-Select all of Comment Section |
| 14 | Ctrl+A | Press Trice-Select all of current page |
| 15 | Ctrl+Shift+- | Select current paragraph and its subordinate paragraphs |
| 16 | Shift+F10 | Bring up context menu for any note,tab,or any other object that currently has focus (Simulate right mouse-button) |
3
One Note Window
13
|
Shortcut Key |
Description |
|---|---|---|
| 1 | Ctrl+Shift+R | Show or hide Ruler lines on current page |
| 2 | Ctrl+Shift+/ | Increase / decrease width of page tab (typically on the right) |
| 3 | Ctrl+Shift+Alt+/ | Increase / decrease width of sections tab (typically on the left) |
| 4 | Alt+F1 | Show or hide section tab |
| 5 | Ctrl+Shift+Alt++ / - | Zoom in / out |
| 6 | Ctrl+F1 | Show or hide Office ribbon |
| 7 | F11 | Turn full-screen view on or off |
| 8 | Ctrl+Alt+D | Dock / undock OneNote program window to desktop |
| 9 | Ctrl+M | Replicate OneNote window |
| 10 | Ctrl+Shift+M | Open a small OneNote window to create side note |
| 11 | Win+N | Create a new side note |
| 12 | Ctrl+Alt+N | Create a new page below current page tab at the same level |
| 13 | Ctrl+Shift+Alt+N | Create a new subpage below current page |
4
Manage Pages, Notebooks and Sections
14
|
Shortcut Key |
Description |
|---|---|---|
| 1 | Ctrl+T | Create new section |
| 2 | Ctrl+Alt+M | Move or copy current page |
| 3 | Ctrl+Page Down / Page Up | Go to next / previous page in section |
| 4 | Ctrl+Tab / Ctrl+Shift+Tab | Go to next / previous section |
| 5 | Alt+Home / End | Go to first / last page in the section |
| 6 | Alt+Page Up / Page Down | Go to first / last page in the currently visible set of page tabs |
| 7 | Alt+← / → | Go back to last / next page opened |
| 8 | Ctrl+G | Move focus to Notebook area (typically on the left); continue with Arrow Up / Arrow Down to select page. Press Escape to cancel |
| 9 | Ctrl+Alt+G | Move focus to Pages area (typically on the Right); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel |
| 10 | Ctrl+Shift+G | Move focus to Section area (typically on the top); continue with Arrow Left / Arrow Right to select section. Press Escape to cancel |
| 12 | Ctrl+G | Open notebook |
| 13 | Ctrl+Alt+Shift+O | Open a section |
| 14 | Ctrl+Shift+A | Select current page tab |
5
One Note Tables
8
|
Shortcut Key |
Description |
|---|---|---|
| 1 | Tab | Create able by adding a second column to already typed text. Create another column in table with a single row. |
| 2 | Enter | Create another row when at the end cell of a table. Press Enter a second time to finish the table |
| 3 | Ctrl+Enter | Create row below current row in table |
| 4 | Alt+Enter | Create another paragraph in same cell in table |
| 5 | Ctrl+Alt+R | Create column to the right of current column in table |
| 6 | Ctrl+Alt+E | Create column to the left of current column in table |
| 7 | Enter | Create row above the current one in table (when the cursor is at the beginning of any row) |
| 8 | Press Delete twice | Delete current empty row in table (when the cursor is at the beginning of the row) |
6
Add Items
9
|
Shortcut Key |
Description |
|---|---|---|
| 1 | Alt+Shift+D | Insert current Date |
| 2 | Alt+Shift+T | Insert current Time |
| 3 | Alt+Shift+F | Insert current date and time |
| 4 | Alt+N , F | Insert document or File on current page |
| 5 | Alt+N , O | Insert document or file as a printout on current page |
| 6 | Alt+Shift+P | Show or hide document printouts on current page (when running OneNote in High Contrast mode) |
| 7 | Alt+N , P | Insert Picture from file |
| 8 | Alt+N , S | Insert picture from Scanner or a camera |
| 9 | Win+S | Insert screen clipping. The OneNote icon must be active in the notification area on the Windows taskbar |
7
Outlines
5
|
Shortcut Key |
Description |
|---|---|---|
| 1 | Alt+Shift+1...9 | Show Level 1 through 9 |
| 2 | Alt+Shift+0 | Expand all levels |
| 3 | Tab / Shift+Tab | Increase/ decrease indent by one level |
| 4 | Alt+Shift+/ | Expand collapsed outline |
| 5 | Alt+Shift+- | Collapse expanded outline |
8
The Rest
6
|
Shortcut Key |
Description |
|---|---|---|
| 1 | F7 | Check spelling |
| 2 | Shift+F7 | Open research pane and thesaurus for the currently selected word |
| 3 | Ctrl+Shift+W | Execute action suggested on the Information Bar if it appears at the top of a page |
| 4 | Ctrl+Alt+L | Lock all password-protected sections |
| 5 | Ctrl+Shift+* | Expand or collapse the subordinate tabs of a page group |
| 6 | Ctrl+P | Print the current page |
9
Tag Notes
7
|
Shortcut Key |
Description |
|---|---|---|
| 1 | Ctrl+1 | Apply, mark, or clear 'To-Do' tag |
| 2 | Ctrl+2 | Apply or clear 'Important' tag |
| 3 | Ctrl+3 | Apply or clear 'Question' tag |
| 4 | Ctrl+4 | Apply or clear 'Remember for later' tag |
| 5 | Ctrl+5 | Apply or clear 'Definition' tag |
| 6 | Ctrl+6...Ctrl+9 | Apply or clear custom tag |
| 7 | Ctrl+0 | Remove all note tags from selected notes |
10
Search Notes
9
|
Shortcut Key |
Description |
|---|---|---|
| 1 | Ctrl+E | Move insertion point to search box to search all notebooks |
| 2 | Arrow Down | While searching all notebooks, preview next result |
| 3 | Enter | While searching all notebooks, go to selected rsult and dismiss search |
| 4 | Ctrl+E , Tab, Space | Change the search scope |
| 5 | Alt+O | Open the search results pane |
| 6 | Ctrl+F | Search only current page. Switch between searching everywhere and searching only the current page at any point by pressing CTRL+E or CTRL+F |
| 7 | F3 (or Enter) | While searching current page, move to next result |
| 8 | Shift+F3 | While searching current page, move to previous result |
| 9 | Esc | Dismiss search and return to page |
11
Outlook 2016 Integration
12
|
Shortcut Key |
Description |
|---|---|---|
| 1 | Ctrl+Shift+E | Send selected pages in an Email |
| 2 | Ctrl+Shift+1 | Create a Today Outlook task from selected note |
| 3 | Ctrl+Shift+2 | Create a Tomorrow Outlook task |
| 4 | Ctrl+Shift+3 | Create a This Week Outlook task |
| 5 | Ctrl+Shift+4 | Create a Next Week Outlook task |
| 6 | Ctrl+Shift+5 | Create a No Date Outlook task |
| 7 | Ctrl+Shift+K | Open the selected Outlook task |
| 8 | Ctrl+Shift+9 | Open the selected Outlook task as complete |
| 9 | Ctrl+Shift+0 | Delete selected Outlook task |
| 10 | Shift+F9 | Sync changes in current shared notebook |
| 11 | F9 | Sync changes in all shared notebooks |
| 12 | Ctrl+Q | Mark current page as unread |